Administrative Assistant

South Plainfield, New Jersey

Overview

MFS is seeking a motivated Administrative Assistant to work in our energetic, passionate office collaborating with a team of well-respected professionals in our South Plainfield, New Jersey office. The Administrative Assistant will occupy our reception area and will be responsible for day to day office operations.

Responsibilities

  • Answering phone calls, greeting guests/clients, and directing inquires to the appropriate departments
  • Maintaining inventory and procurement of office and field supplies
  • Distributing and sending out mail, FedEx, UPS parcels
  • Coordination with the firm’s remote IT support team
  • Organize and schedule appointments on company-wide calendars
  • Coordination and setup of company-wide professional and team building events
  • Ability to maintain professional client relations and interact with vendors on the company’s behalf
  • Coordination of general administrative activities for daily office operations.
  • Interaction with team members including engineering professionals, designers and technicians, permit specialists, planners, CAD and graphic specialists, architects, construction managers, and several other disciplines
  • Coordination of travel accommodations for company staff and senior personnel when needed
  • Other administrative duties as assigned

 

Experience

  • Bachelor’s Degree required
  • 2+ years of office experience in professional services based business.
  • Proficiency in Microsoft Office and Outlook
  • Must be able to maintain an organized schedule, multi-task, and meet deadlines
  • Excellent organization skills and strong attention to detail
  • Valid driver’s license and vehicle
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.


Preferences

  • Experience in Adobe Creative Suite is a plus 


In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.