Administrative Assistant

San Juan, Puerto Rico

Overview

MFS is seeking a motivated Administrative Assistant to work in our innovative, highly respected, and dynamic engineering firm. The Administrative Assistant will occupy our reception area and will be responsible for day-to-day office operations in our San Juan, Puerto Rico office. Interested candidates should submit a cover letter and resume.

Responsibilities

  • Answering phone calls, greeting guests/clients, and directing inquires to the appropriate departments
  • Maintaining inventory and procurement of office and field office supplies
  • Handling incoming and outgoing mail, courier service, FedEx, UPS parcels
  • Coordination with the firm’s remote IT support team
  • Drafting letters and translating documents from Spanish to English or vice versa
  • Organizing and scheduling appointments on company-wide calendars
  • Coordination and setup of professional and team building events for the staff in the office
  • Ability to maintain professional client relations and interact with vendors on the company’s behalf
  • Coordination of general administrative activities for daily office operations.
  • Interaction with team members including engineering professionals, designers and technicians, construction managers, and several other disciplines
  • Coordination of company related travel accommodations for staff and/or senior personnel when needed
  • Assist Human Resources as needed
  • Provide accounting and marketing assistance as needed
  • Other administrative duties as assigned

Experience

  • Bachelor’s Degree required
  • 2+ years of office experience in professional services based business
  • Proficiency in Microsoft Office Suite
  • Must be able to multi-task and meet deadlines
  • Must have excellent organization skills and strong attention to detail
  • Must have excellent written and verbal communication skills in both Spanish and English
  • Valid driver’s license and reliable means of transportation
  • Local travel required

Preferences

  • Accounting experience 
  • Marketing experience



MFS is #24 best places to work in NJ. (NJ BIZ 2018)  
MFS is #92 on the Top 100 Engineering firms in NYC. (ENR 2018)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.