Administrative Assistant/Office Assistant

San Juan, Puerto Rico

Overview

Seeking a motivated and organized Administrative Assistant/Office Assistant to assist senior personnel in our San Juan, Puerto Rico office as well as handle other administrative responsibilities for our growing engineering firm. This position will wear multiple hats and handle a variety of tasks such as scheduling, data entry, running business errands, and assist with day-to-day office operations. Interested candidates should submit a cover letter and resume.

Responsibilities

  • Assist Project Managers in the daily administrative activities of ongoing projects
  • Assist Project Managers in the procurement process (i.e. contacting suppliers, requesting quotes, etc.)
  • Proposal writing
  • Answering phone calls and email management
  • Drafting letters and translating documents from Spanish to English or vice versa.
  • Data Entry including preparing time and expense reports
  • Interaction with team members including engineering professionals, designers and technicians, construction managers, and several other disciplines both in PR and remotely in NJ
  • Occupy our reception area as needed
  • Provide accounting and marketing assistance as needed
  • Other administrative duties as assigned

Physical Requirements:

  • Continually required to stand, walk, and sit
  • Continually required to utilize hand and finger dexterity
  • Continually required to talk or hear
  • Frequently utilize visual acuity to operate office equipment
  • Occasionally required to bend, stoop, and kneel
  • Occasionally required to lift and carry items less than 10 pounds

Experience

  • Bachelor’s Degree required
  • 2+ years of office experience
  • Proficiency in Microsoft Office Suite
  • Computer savvy / ability to troubleshoot minor IT issues
  • Must be able to multi-task and meet deadlines
  • Strong sense of responsibility and ability to complete tasks with minimal supervision and work well as part of a team
  • Must have excellent organization skills and strong attention to detail
  • Must have excellent written and verbal communication skills in both Spanish and English
  • Technical writing skills
  • Valid driver’s license and reliable means of transportation
  • Local travel required

Preferences

  • 1-2+ years of office experience in engineering/construction
  • 1-2+ years of experience with proposal writing



About The Company:

MFS is #24 best places to work in NJ (NJ BIZ 2018).
MFS is #92 on the Top 100 Engineering firms in NYC (ENR 2018).



In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.